Administrator

Administrator needed in Bristol Paying  £18.72 per hr ref 5261806Full time hours on a temporary basis  

Coordinate large-scale meetings and VIP visits, including venue management, guest lists, liaising closely with communications colleagues to ensure appropriate media coverage.
• Be the first point of contact for citizens, visitors and regional partners, especially those who work closely with directorate teams (both in the office and by email/phone)
• Provide full administrative support as required, including:
o Managing inbox for the network, dealing with routine enquiries independently and escalating as appropriate.
o Managing the diary, liaising with offices of senior network leaders, politicians and government officials.
o Managing correspondence, liaising with officers to ensure responses are sent within required timeframes. Keeping a record of enquiries where appropriate.
o Producing agendas and minutes for network meetings.
o Making travel arrangements.
o Booking meetings and making appropriate arrangements (room layout, refreshments).
o Ensure that all communications are appropriately dealt with, where appropriate replying on behalf of the network. Exercise judgement, initiative and discretion in sorting urgent and non-urgent communications/ correspondence, telephone calls and when dealing with items of a confidential nature.
o Ensuring that documents and correspondence meet the high professional presentation standards required and systems are in place to facilitate document retrieval and record progress in relevant matters.

Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer.

All our roles may be subject to pre-employment checks including references so please be prepared