Administration Assistant

Administration Assistant needed in Portsmouth, £11.44ph – Reference: 5261467

You will be:

• Organising reports and minute taking complex meetings, distributing minutes to attendee professionals and parents if appropriate.
• Entering data into service information and caseload systems to ensure accurate records are kept i.e., MOSAIC
• Administering the collection and presentation of service performance information.
• Dealing with incoming and outgoing post, ensuring service user’s information is protected at all times and uploading documents to the caseload system.
• Dealing with telephone enquiries from multi agencies, service users and families, ensuring timely responses and concerns relating to the safeguarding of children are signposted and responded to appropriately.
• Updating MOSAIC with decisions made to ensure these decisions are communicated in a timely manner to all involved with our children/young people.
• Maintaining files and documentation.
• Printing of reports/templates for meetings.
• Finance, arranging translators, booking accommodation, raising purchase orders, ordering birth certificates. Use and reconciliation of a PCC purchase card.
• Carrying out all necessary word processing, spreadsheets, database and presentation duties.
• Dealing with all correspondence, which includes highly confidential information
• Supporting Service Leader and Team Leaders with management reports, stats, diary management and typing.
• Can be required to support other areas within the department to ensure Business Continuity.

This is a full time role on a temporary contract basis.

If you are interested in the role please apply on our website with your CV, alternatively you can email your CV to katie@essentialemploy.co.uk quoting the reference number.

Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer.

All our roles may be subject to pre-employment checks including references so please be prepared.

Due to high volumes of CVs received we are not able to respond to all unsuccessful applications. You will always however hear from us by phone if we are able to take your CV forward to the next stage.

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